What we do as your property manager:
Accounting / Financial Services
- Accounts Receivable & Special Assessment Collection
- Accounts Payable
- Financial Management and Reporting
- Annual Budget and Special Project(s) Preparation
- Property Inspections
- Implementation and Enforcement of Board Policies
- Attend and coordinate Board Meetings
- Bid Solicitation and Negotiation
- Association’s Record Keeping
Janitorial / Cleaning Services
20 Reasons To Select Our Services
Let Us Manage Your Association
- Collect maintenance fees due to the Association at designated P.O. BOX.
2. Deposit all maintenance fees due to the Association at designated bank (Florida Community Bank).
- Maintain all financial records of the Association according to generally accepted bookkeeping principles. All documents shall be maintained at the office of TPS Management.
- Maintain Association documents such as correspondence, owner’s list, site plans, etc. which shall be received from the Board of Directors.
- Maintain accounts receivable records for each owner.
- Mail out delinquent late fee notices.
- Coordinate with the association’s attorneys the collection of late maintenance fees, special assessments, and any other debts due to the Association.
- Handle telephone inquiries regarding maintenance fees, collections, common areas repairs, complaints, etc.
- Reconcile bank account monthly.
- Assist in the preparation of the annual budget.
- Mail out notice and attended the annual budget meeting. Mail out annual/election meeting notices and attend the meeting. Both meetings to be held on the same day.
- Provide a monthly status report of cash activities showing disbursements, expenses, accounts receivable, balance sheet, income statement, reserves (if applicable), etc.
- Provide a monthly status report of delinquent accounts showing unit number, owner’s name, and amount due.
- Prepare checks to pay the association’s bills to be signed by the board of directors or pay online.
- Provide designated CPA information necessary to perform the annual tax return and financial statements. There will be a separate charge for the work of the CPA.
- Coordinate with an insurance agent the insurance requirements of the association.
- Obtain contracts/estimates and coordinate with contractors, via telephone, any required improvements and/or repairs to be performed in the common areas. Contracts to be executed by the Board of Directors.
- Mail violation letters to owners as instructed by the board of directors.
- Process requests for architectural alterations.
- Provide emergency service 7 days a week.